Summary
You will partner closely with Recruitment Business Partner (RBP) of the business area to translate hiring needs into consistent, high quality execution - ensuring clarity, speed, and a positive journey for every candidate.
This role is a cornerstone of our Recruitment Solutions team in Italy and Europe, designed to deliver a fast, fair, human hiring experience at scale.
About the Role
Location: Milan, Italy
This role is based in Milan, Italy. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
Key responsibilities
- Act as the main point of contact for candidates, guiding them from first interaction through offer and ensuring a seamless experience.
- Conduct first round of RS interviews and extend offers for high‑volume roles (levels 5 and below) in close partnership with RBP.
- Execute core recruiting activities consistently across business units: screening, shortlisting, communication, and interview coordination.
- Support RBPs on senior or complex hiring through shortlist validation, applicant management, and reactive sourcing when needed.
- Keep Workday fully updated and follow RS‑defined process steps, standards, and timelines to ensure accuracy, quality, and compliance.
- Provide insights and feedback to continuously improve the candidate experience and RS processes.
Essential requirements
- 5+ years’ recruiting experience (in house and agency), ideally in high volume or multi market environments.
- Strong skills in candidate communication, screening, and shortlisting. Fluent in Italian.
- Ability to operate confidently in a standardized, tech enabled processes (e.g., Workday). Commitment to data quality, compliance and process discipline.
- Collaborative mindset, able to influence and partner effectively with RBPs and hiring teams.
- A commitment to delivering an experience that is fast, fair, and human.
Desirable requirements
- In-house experience across multiple functions and countries, effectively navigating enterprise and local P&O (HR) policies in a matrix environment.
- Fluency in additional European languages besides English and Italian.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
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