Summary
The role acts as a scientific partner and collaborate with other Field matrix colleagues (e.g. Value/Market Access, HEOR, clinical research colleagues) to ensure Novartis can support healthcare systems strengthening & improve patient access and outcomes.
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About the Role
Emirati Graduate Program Associate ( Fixed Term Contract)
We are welcoming UAE National Talents to apply for our Novartis Emiratization Program which is a 12-month program that will provide you with real world experience that will allow you to put your theoretical learning into practice.
Major Accountabilities
Scientific Engagement Support
- Apply foundational Scientific Engagement principles in medical experts’ interactions aligned with the Neuroscience strategy and portfolio priorities.
- Support Medical team in communicating the right evidence to the right medical expert at the right time to enable informed decision-making.
- Coordinate internal scientific engagements and training activities.
Cross-Functional Collaboration
- Drive alignment and coordination with cross-functional teams (Value & Access, HEOR, Clinical Research, Commercial, etc.) to ensure seamless execution of medical initiatives.
- Collaborate with clinical research operations to support effective scientific communication with investigators of key Gulf Neuroscience studies.
Strategic Project & Program Management
- Lead and coordinate the end-to-end planning, tracking, and execution of priority Medical Affairs projects and cross-functional initiatives, ensuring clear timelines, stakeholder alignment, proactive risk mitigation, and on-time delivery of objectives.
- Maintain project plans, trackers, and dashboards to monitor milestones, dependencies, and performance, providing regular updates to the TA Medical Head.
Medical Operations & Systems Management
- Own preparation, submission, tracking, and reconciliation of activities through internal systems.
- Manage purchase orders (POs), budget tracking, and spend reconciliation in alignment with approved plans.
- Draft, submit, and follow up on agreements and contracts, and relevant internal systems.
- Ensure accurate maintenance of spend trackers, documentation, and operational records.
Event & Vendor Coordination
- Coordinate end-to-end event logistics including venue, invitations, medical materials, and on-site support.
- Liaise with vendors and third-party organizers to obtain required documentation for sponsorships, approvals, and compliance.
- Support vendor onboarding and HCP database enrollment, when required.
- Oversee development and coordination of scientific and educational materials (e.g., invitation letters, slides, RMPs) with external partners.
Compliance & Professional Excellence
- Ensure all activities are executed in accordance with Ethics & Compliance standards and Novartis policies.
- Maintain timely completion of administrative responsibilities (CRM systems, expense reporting, compliance modules, etc.).
- Commit to continuous learning and professional development.
- Allocate approximately 25% of time in the field to support medical experts’ engagement plans.
Job Dimensions
Number of Associates:None
Financial responsibility: Franchise Medical budget as assigned
Impact on the organization:
• Enable effective and compliant execution of Medical Affairs strategy
• Maintain tailored medical engagement with key medical experts
• Contribute to a best-in-class Field Medical organization through structured coordination and operational excellence
Ideal Background
Education:
Pharmacist, Masters, or other post-graduate degree in health/life sciences.
Experience:
• Strong project and time management skills
• Demonstrates credibility and clarity of purpose to build effective and collaborative relationships
• Self-directed learner with a growth mindset
• Excellent communication, interpersonal, and influencing skills
• Curious mindset with strong listening and questioning abilities
• Ability to adapt, prioritize, and work effectively within multifunctional teams
• Solid business acumen with solution-oriented and critical thinking
• High personal integrity and accountability
KPIs/Desired outcomes
- Timely and successful delivery of prioritized projects and milestones
- Accurate and compliant BeSure/FUSE submissions and documentation
- Accurate and timely PO processing and budget/spend tracking
- Effective coordination of events and scientific activities
- Maintenance of up-to-date project and operational trackers
- Positive medical experts feedback on project coordination and operational support
- Full compliance with internal processes and policies
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
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