Key Responsibilities:

• Maintaining daily calendar and any other needed schedules as appropriate
• Coordinating and scheduling domestic and international travel
• Preparing and submitting expense reports
• Agenda and document preparation in support of US HR Board Meetings and other meetings, as well as any other necessary logistics (room, food, AV equipment reservations, etc.)
• Routine and complex document preparation, proofing, as well as electronic and hardcopy file setup and management
• Receiving and managing incoming communications, responding to routine requests
• Receiving and referring visitors and telephone calls, answering routine questions
• Arranging maintenance and repair of equipment as needed\Coordination or project management as needed
  

Education

Education (minimum/desirable): Associate’s and/or Bachelor’s degree

Languages: Fluent English

Experience

A minimum of five years as a senior and/or executive administrative professional supporting executive level management, VPs and/or leadership team members.

• A minimum of five years of working in a large, dynamic, fast-paced and highly matrixed organization.
• High integrity and proven experience handling confidential and sensitive information with discretion and good judgement.
• Proven track record of resourcefulness and success in terms of solving problems and improving processes.
• Project management certification
• Prior experience working in a pharmaceutical company
• Proficiency with internal Novartis systems (Ariba, Concur, etc.).

Skills & Qualifications

Competencies - Strong business acumen.

• Strong Stakeholder management skills.
• Strong technical skills and an advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook.
• Excellent command of the English language verbally and inwriting.
• Ability to translate complex verbal and written information into well-organized presentations and documents