Summary
registration, maintenance, and launches worldwide.
About the Role
Major Responsibilities
- Performs general coordination and administrative tasks to support the Regulatory Translation Solutions” group functioning.
- Grants access to relevant CO associates to “Regulatory Translation Solutions” group repository folders and keeps access information updated.
- Organizes and archives documentation in team repositories, including dispatch emails and surveys as required.
- Ensures renewal of licenses regarding translation-related software and indexing tools,including Trados Studio, Verifika, and dtSearch
- Updates team lists and trackers, e.g. general job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
- Assists team members with the preparation of reports and presentations.
- Responsible for invoices and creation of POs on behalf of the Head of regulatory translations.
- Maintains invoice records. Addresses invoicing-related matters with vendors or service providers.
- In the absence of Regulatory translations project managers or at their request, assigns urgent
- jobs to appropriate vendors, and performs quick format checks on outsourced translations
- before delivery. Provides support with uploading and downloading files from relevant databases as necessary
Essential Requirements
- 3 years of administrative experience, especially in Regulatory Affairs.
- Strong problem-solving skills. Proficiency in Office tools (Excel a must).
- Excellent organizational skills. Commitment to quality.
- Good interpersonal skills.
- Highly committed and team oriented
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
Read our handbook (PDF 30 MB)
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
