Executive Assistant & PSP Coordinator

Major accountabilities:

Provide administrative support to the Country President and CCFO

• Manage superiors' calendars, ensuring that all important meetings and events are scheduled ahead of time.
• Make superiors' travel requirements, ensuring adherence to policies and guidelines·       Monitor and ensure that reports required by Global, Region, Cluster and local IMI organization are submitted on time.
• Coordinate and manage logistical support for LT meetings, quarterly business review meetings, business reviews with above-country stakeholders, and country governance meetings.
• Ensure accurate minutes of key meetings, for example
• LT Meetings and timely and consistent follow-through of action points. Update the minutes and provide copies to the attendees.
• Maintain systematic filing of office documents including digital archiving for safekeeping and easy retrieval.
• Coordinate and arrange logistics of all official Global/ Region/ Cluster visits to the country as may be required.
• Organize meetings in coordination with Superiors’o   Prepare venue of meeting including materials for presentation.o   Attend to logistics needed in organizing meetings.

Communication/ Support as Change Agent

• Responsible for the preparation and communication for the Country President and CCFO.
• Maintain confidentiality of information contained in correspondence and communication.

PSP Coordinator

• Responsible for coordinating with all PSP stakeholders to obtain evidence and complete the PSP self-assessment
• Responsible for tracking, monitoring, reporting and follow-up on all PSP CAPAs/ remediation actions by relevant control owners
• Performing a periodic review on PSP programs in line with Local/ Regional/ Global reporting requirements
• Ensure timely updates and escalations to Country President on the various programs.

Minimum Requirements:

• Graduate of any four-year course, preferably business degree.
• Fluent spoken and written English
• Minimum of 5 years’ experience in providing administrative support to senior leaders.
• Above average computer knowledge, is adept and can navigate digital technology and tools with ease.
• Strong communication and interpersonal skills.
• Proficient in Microsoft office, Teams, and other IT tools essential for documentation and collaboration
• Prior project management experience is a bonus.
• Enterprise and strategic mindset with strong analytical skills to interpret data and KPIs