Facility Coordinator

Major Accountabilities

• Manage vendor onboarding, requests, contracts, and compliance processes (TPRM, shopping carts, cost allocation).
• Coordinate vendor communication, offers for additional services, and completion tracking.
• Prepare and maintain HSE and GxP documentation throughout contract lifecycles.
• Review, finalize, and facilitate the signing of contracts with Procurement and internal teams.
• Maintain and audit vendor and contract records in the Novartis database for accuracy and compliance.
• Manage landlord-related charges (rent, guarantees, discounts) and collaborate on lease adjustments.
• Support cost approvals (CARs) for small facility projects and create purchase orders.
• Oversee POs, goods receipts, vendor payments, taxes, and lease documentation.
• Track budgets, expenses, utilities, and assets; provide analytics and reporting to support facility operations.
• Handle administrative tasks, ensure GxP service compliance, and manage pass-through cost recharges and sub-leasing activities.

Work Experience / Skills Required: 

• Administrative routines in FM operations, Vendor and Contract management; Finance admin, Analytical skills 

• Knowledge of legal and regulatory compliance for contracts. 

• Understanding of financial  principles related to facility management. 

• Excellent communication and organizational skills to manage correspondence and deadlines efficiently. 

• Proactive and collaborative approach  

• SAP Ariba
• Education: BSc/BA in Business Administration or Finance

You’ll receive:
Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 12,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card. Find out more about Novartis Business Services: https://www.novartis.cz/

Accessibility and accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

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Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards