Administrative/Sr. Administrative Assistant

Administrative/Sr. Administrative Assistant
Professionally and effectively provide Administrative/Sr. Administrative Assistant support to the VP & Head US CAR-T, and direct team, with minimal supervision.

Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner with the team and across the CAR-T franchise.
• Responsible for: heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
• May be responsible for composing correspondences and communicating information on behalf of manager.
• Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports.
• Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.
The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
• A Bachelor's degree or Secretarial school certificate is highly preferred;

• A minimum of 5 years of administrative experience is required
• Experience working with an executive level manager is strongly preferred
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint required
• Excellent planning and organizational skills
• Superior attention to details
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Excellent (oral and written) communication skills
• A basic understanding of Oncology would also be a plus
East Hanover, NJ
Novartis Pharmaceuticals
Facilities and Administration
Full Time