Oct 05, 2022

Job Description

Novartis protects 766 million patients and employs more than 100,000 employees in over 140 countries.

Job Purpose
The incumbent provides senior-level administrative support to the Global Head of Leadership Development CoE (Center of Expertise, part of the Talent & Transformation function in P&O) in Cambridge, MA. This role includes interacting with all levels of management both within P&O as well as across all Novartis business units.
The successful candidate must represent the department in a self-directed and mature manner with tact, discretion, and strong judgment. This role will handle a variety of sensitive and confidential matters. They also must manage concurrent assignments with competing priorities in an intermittently fast-paced environment, including:

• Coordinating all administrative support for the Global Head of LD as well as elements of support across the LD CoE; supporting other senior members of Talent & Transformation CoE when in Cambridge for meetings/events
• Managing the Global Head’s of LD’s calendar, including preparing, organizing, and collating documents and other background information in advance of meetings;
• Coordinating and scheduling domestic and international travel for the Global Head of LD
• Preparing and submitting expense reports and monitoring approval flows relating to travel and other expenses of the Global Head of LD
• Calendar, meeting scheduling, travel and expense support on an as needed basis to other US based senior members of Talent & Transformation CoE (i.e. R&D Head of Talent)
• Management of LD CoE team meetings and attending meetings, including taking meeting minutes, distributing them in a timely manner, and keeping action items updated;
• Management of SharePoint and Teams sites;
• Collaboration with Talent & Transformation Administrative team; and other Exec and Administrative teams across Novartis
• Support of Global LD email-boxes, support communications on behalf of Global Head of LD
• Event management of Leadership Development offsites

While Novartis does not require vaccination for Covid-19 or proof of a recent negative test result for Covid-19 at this time, employees working in customer-facing roles must adhere to and comply with customers’ (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to [email protected].

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

• Associate’s or Bachelor’s degree required or equivalent experience

Work Experience
• Digital & Technology Savvy; Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint, and a general facility for information technology and for learning new software. Experience with internal tools like Req to Pay, Concur etc. Excellent administrative skills including thorough knowledge of standard office procedures and protocols
• Operational Excellence; Strong organizational and time-management skills, with an attention to detail
• Managing Change; Ability to handle the stress involved in managing complicated schedules in a complex environment with frequently required changes and adjustments, including the ability to prioritize and handle multiple tasks in a timely fashion
• Organizational Savvy; Self-motivated and resourceful personality that searches for ways to anticipate needs and to conceive of alternatives and potential solutions to occasionally difficult and sometimes changing scheduling, interpersonal, and travel needs
• Ability to discretely handle and not to compromise confidential and sensitive information

• Fluency in English required, with strong interpersonal and communication skills including a sound command of verbal and written English, particularly an ability to write and to proofread email messages and other documents for grammar, spelling, and stylistic mistakes

This is an Cambridge, MA based role. Consideration may be given for distance working arrangements (There may be exceptions based on US Legal Entity registration).

Why Novartis?

766million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! Imagine what you could do here at Novartis!
Commitment to Diversity & Inclusion:

Novartis embraces diversity, equal opportunity and inclusion. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusion workplace that cultivates bold innovation through collaboration, and empowers our people to unleash their full potential.
Novartis is an equal opportunities employer and welcomes applications from all suitably qualified persons.
Join our Novartis Network:

If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network
Accessibility and reasonable accommodations:

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
NIBR Human Resources
Cambridge, MA
Facilities & Administration
Full Time
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Senior Administrative Expert

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