Oct 24, 2022

Job Description

Office manager (m/f/d)

1,000,000! The number of patients treated daily with the antibiotic we produce at our site. Join us and influence the work process and the production of medicines with your work.

As Office Manager (m/f/d) you are responsible for complex administrative tasks and support to the entire department and to the supervisor, including the preparation of business reports and documents, organization and coordination of meetings with business partners, organization of business travel arrangements, maintenance of attendance data, management of invoices in the IT system, to ensure efficient time management of the department, in accordance with the law, internal regulations, Good Practices and business objectives.

Your key responsibilities:

• Independent writing and formatting of business and other administrative reports.
• Preparation of presentation documents as assigned by the supervisor.
• Minute-taking at meetings.
• Responsibility for proper delivery of documents for signing (checking the list of signatories) and timely signing of business documents.
• Communication with other employees and external business partners.
• Organization of business travel arrangements, maintenance of the business travel schedule.
• Preparations for and coordination of protocol receptions, and organization of minor events.
• Monitoring of contractors, time records, and stipulations for contract-based cooperation.

Diversity & Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

Minimum Requirements

What you will bring to the role
• Higher education.
• 3 years of experience with complex administrative tasks.
• Fluent in English (written and spoken).
• Excellent knowledge of Microsoft Office.

You’ll receive
Competitive salary, Annual bonus, Flexible working schedule, tailored to your needs, possibility to work from home, Pension scheme, Employee Recognition Scheme, Sports Club Membership, employment at Top SI Employer, Unlimited learning and development opportunities.

We offer permanent employment

You are kindly invited to submit your application in English language, including CV by 2.11.2022

Why Novartis?

766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world's toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion
Novartis is committed to building an outstanding, inclusive work environment and diverse team's representative of the patients and communities we serve.

Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network
Czech Republic
Facilities & Administration
Full Time
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Office manager

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