Jul 25, 2022

Job Description

Bringing life-changing medicines to millions of people, Novartis sits at the intersection of cutting-edge medical science and innovative digital technology. As a global company, the resources and opportunities for growth and development are plentiful including global and local cross functional careers, a diverse learning suite of thousands of programs & an in-house marketplace for rotations & project work. With a strong medicines pipeline our current transformation will not just deliver growth for our business but continue to allow us to bring innovative medicines to patients quickly.

In this role, you will be responsible for autonomous case management for employment and litigation matters (including government investigations/claims) as well as discussion of strategies for cases with in-house and outside counsel. Manages the day-to-day communications and requests from outside counsel including working cross-divisionally at all levels. Coordinates paralegal input at both a divisional and cross-divisional level. Manages administrative relations with Vendors. Acts as a reliable point of contact for some regional issues and as a divisional system administrator for key internal databases, having responsibility for systems functionality and testing, compliance, and user training. Overall, be the first level user contact. Supports the work of less experienced paralegals on complex employment and litigation activities.

Your responsibilities will include, but are not limited to:

• Interacts with discovery case managers and subject matter experts within the business to collect information for investigative and discovery purposes
• Attendance at witness interviews, witness preparation for depositions and trial, attends depositions, mediations, and trials
• Provides non-legal advice to business colleagues, collaborating with the business under the supervision of project leads to ensure business goals are met in an efficient and timely manner.
• Conduct factual investigation including witness interview; conduct factual and legal research; investigate the facts of the case; familiarity with databases
• Process settlements and ensure that documentation is in accordance with internal policies; liaises with department eBilling coordinator regarding vendor invoicing issues
• Assess documentation received at the commencement of action and manage distribution to appropriate internal and external parties
• Interview employees to obtain background information
• Review pleadings, legal and other vendor bills for matters; reviews and drafts litigation preparatory documents such as CI summaries/updates, legal research notes, assist in preparation of objections/arguments and supporting documents, and communicate with local counsel, external co-owners, licensors, patentees regarding same, as appropriate
• Manage discovery requests and responses to interrogatories with outside counsel; Review, index, gather, and summarize company documents to be used by outside counsel for production
• Reviews, drafts, amends pleadings and handles patent and standard legal documents such as powers of attorney, notice letters, tender letters, patent assignments, confirmatory assignments, and licenses with little attorney supervision, including interaction with local business and local counsel; draft memoranda including position statements in response to EEOC charges; draft affidavits; respond to subpoenas; draft legal holds

Our selection process will prioritize US-based associates whose roles may be changing or may be impacted as a result of the Transforming for Growth reorganization. This is a US based position. No international relocation will be provided for this position.

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

What you’ll bring to the role:

• Associate degree is required, Bachelor’s degree is preferred, and Paralegal certification is a plus
• 10+ years’ experience as a paralegal in the Legal field
• Strong understanding of the business in a highly regulated industry
• Experience drafting schedules and supporting documents for subsequent attorney review
• Expertise in communicating and actively participating with business clients in multiple countries
• Proven experience to balance and identify priorities in daily work, manage varying workload levels while ensuring a consistent work product, and to support the legal team efficiently and in a solution-oriented manner
• Proactive approach to project/workstream involvement. Adept in considering the needs of the team and where they can contribute, implement, or suggest solutions prior to being instructed
• Skilled in working autonomously and applying experience and knowledge in varying contexts and to reach agreed outcomes; willingness to learn and develop in role
• Excellent team-player with exemplary interpersonal skills; reliable, service-oriented with impeccable integrity and willingness to learn


Why Novartis?

766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

COVID-19: While Novartis does not require vaccination at this time, for certain Novartis sites in the US all associates and candidates may be required to either upload an image of their COVID-19 vaccine card demonstrating proof of full vaccination for COVID-19 (or other similar evidence of vaccination) or proof of a negative COVID-19 test taken by the associate or candidate within the past seven days to enter any of our sites and/or customer office or healthcare facility, as well as prior to participating in other work related off-site meetings. Employees working in customer-facing roles must adhere to and comply with customers’ (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to [email protected].

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork
East Hanover, NJ
Legal & Intellectual Property & Compl.
Full Time
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Executive Litigation Paralegal (East Hanover, NJ)

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