May 09, 2022

Job Description

Talent Acquisition Strategy & Operations Project coordinator (Postgraduates)

Join the Novartis Talent Acquisition global Strategy & Operations team and help Novartis improve how it attracts and hires the best scientific, medical and business talents from around the world. We are looking for two recent master or bachelor degree graduates who who completed their degree in the past ca. 12 months.

Start date: as soon as possible
Duration: 6-24 months

Novartis has about 108,000 people with more than 140 nationalities around the world, and we hire approximately 15,000 people each year. During 2022 we have an organizational-wide transformation/simplification program, so this is an exciting opportunity to work across a wide range of significant operational and strategic projects.

What your job will look like:
You will work in the Talent Acquisition Strategy & Operations team (based in Ireland, Switzerland, USA, Czech Republic and India), and with other colleagues in Talent Acquisition and broader Novartis Human Resources (internally called People & Organization) across a broad range of recruitment projects.

• Project coordination: Coordinate and monitor progress across all TA S&O projects and change programs. Participate as a project team member in one or more TA projects with overview of a member of TA S&O. 2022 projects include global TA process harmonization, new TA technologies, policy / audit / business continuity risk & compliance, Knowledge Management, advanced interview assessments.
• Process improvement: Help identify and implement new or revised policies and processes, ensuring global alignment and regional understanding across TA / relevant P&O units. Become a specialist in TA & P&O guidelines, processes and techniques, able to advise on global standards.
• Reporting: Support creation of various high-quality analysis, reports and presentations for TA S&O and TA Leadership including hiring metrics and key performance indicators, D&I, legal compliance
• Team support: Support TA S&O daily activities such as review and adjustment of guidelines and templates; co-ordination of internal communications and global project meetings, agenda items and slides, meeting minutes, action lists
• Internal partnering: Liaise with a range of different units including Novartis P&O Services, Compliance, Rewards, Legal, P&O generalists, Talent Management, Talent Scouting, Diversity & Inclusion, Global Mobility, Procurement, Finance, Communications. Build and maintain excellent relationship with all parties involved

Diversity & Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Minimum Requirements

Your background:
• Bachelor or higher degree (graduation within past ca. 12 months) in Human Resource Management, Business Management, Economics or other degree with a data/ analytical perspective
• Previous experience working in international company, with proactive accountability for your work where you made a difference. Experience from within Talent Acquisition, Human Resources or a Project Management office would be ideal, otherwise interest in Human Resources
• Successful experience developing new ideas and approaches that were pragmatic and effective, then influencing others to adopt these
• Business-level written and spoken English, you have persuasive communication skills and enjoy working with people that have different nationalities, languages, thinking styles and approaches to work. You are reflective and consider the impact of what you write and say and how your language affects others. You ask questions to check understanding and ask for help when you’re not sure. You instinctively keep stakeholders informed.
• Used to working sensitivity with confidential and personal data
• Good IT literacy including Excel & PowerPoint, searching then analyzing information and data, quickly learning and applying new office technology
• You already live the meaning of the Novartis Values & Behaviors of Inspired, Curious, Unbossed and Integrity. You inspire and encourage others, with purpose and meaning behind your actions; you are curious and self-aware with an open learning-mindset; you are a supportive colleague, creating clarity and accountability for others and yourself. You place integrity at the heart of everything you do. You are self-motivated and enjoy working independently within a team. You can set and meet priorities and deadlines; you help others be successful through your objectivity, strong attention to detail, prioritization, creative thinking, listening, solution-orientation, and calmness when busy

Please include a motivation letter explaining your interest for the role and the start date you would be available for.

Based on binding Swiss work permit regulations, this position can only be offered to an applicant that already has an EU/EFTA or Swiss Passport, or a non-EU/EFTA national that already has an unrestricted Swiss Residence & Work Permit or family reunification ”B permit”.

Why Novartis?

766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!
Interns/Students on Novartis Payroll
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Talent Acquisition Strategy & Operations Project coordinator

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