May 03, 2022

Job Description

Novartis protects 750 million patients and employs more than 100,000 employees in over 140 countries.

Join Global Discovery Chemistry, a group driven to discover innovative medicines that change the lives of patients around the globe.

Job Purpose
We are searching for an enthusiastic administrative assistant who is interested in joining a dynamic, close-working team to support the department of Global Discovery Chemistry (GDC).

The successful candidate will work effectively in a flexible team environment, build operational relationships both in and outside the group, and have a desire to learn a complex global organization. Follow through on a wide range of tasks with minimal supervision, prioritizing responsibilities and communicating timelines while also acting as the point person for ad-hoc requests across all areas of responsibility. The candidate will interact will all levels of management throughout the organization with tact, diplomacy, and discretion.

Major Accountabilities
Responsibilities will include (but are not limited to):

• Coordinating Domestic and International meetings and travel.
• Preparing meeting materials/arrangements.
• Managing systems and databases; completing data analysis.
• Coordinating presentations.
• Maintaining daily calendars and other schedules as necessary.
• Receiving visitors and telephone calls and answering routine questions related to the department.

While Novartis does not require vaccination at this time, for certain Novartis sites in the US all associates and candidates may be required to either upload an image of their COVID-19 vaccine card demonstrating proof of full vaccination for COVID-19 (or other similar evidence of vaccination) or proof of a negative COVID-19 test taken by the associate or candidate within the past seven days to enter any of our sites and/or customer office or healthcare facility, as well as prior to participating in other work related off-site meetings. Employees working in customer-facing roles must adhere to and comply with customers’ (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to [email protected].

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

• BA Degree or equivalent University qualification required.

Work Experience
• Minimum 4+ years’ relevant experience required having worked in an administrative role across similar industries such as Pharmaceutical, Healthcare, University sectors etc.
• The role requires a passion for an administrative role, whilst also providing the opportunity for growth and development working as part of a team on special projects, event coordination, and operational tasks. Candidates must possess an ever-positive attitude, cooperative nature, and desire to learn and innovate.
• Excellent organizational skills, precise attention to detail, with strong analytical and organizational skills required.
• Knowledge of Microsoft Word, PowerPoint, Excel, and Outlook required.
• Must be resourceful, take initiative, and be flexible in balancing competing priorities in a matrix environment.

• Fluency in English required with excellent oral and written communication, interpersonal and presentation skills. Ability to liaise and support senior stakeholders within the organization.

Why Novartis?

766million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! Imagine what you could do here at Novartis!
Commitment to Diversity & Inclusion:

Novartis embraces diversity, equal opportunity and inclusion. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusion workplace that cultivates bold innovation through collaboration, and empowers our people to unleash their full potential.
Novartis is an equal opportunities employer and welcomes applications from all suitably qualified persons.
Join our Novartis Network:

If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network
Accessibility and reasonable accommodations:

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Global Discovery Chemistry
Cambridge, MA
Facilities & Administration
Full Time
careers default image

Senior Administrative Assistant

Apply to Job Access Job Account