Senior Administrative Assistant, Adakveo and Promacta

Jan 06, 2022

Job Description

769 million! That’s how many lives are touched by Novartis products globally.

Your primary role is to support the Hematology Adakveo and Promacta teams.

This role will provide full administrative support to VP, Adakveo, Executive Director, Adakveo and Executive Director, Promacta as well as ad-hoc support to the teams.

The successful candidate must be a great teammate who can handle multiple assignments in a fast-paced environment with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions and anticipate needs of manager. Must have excellent attention to detail with the ability to anticipate requirements and plan accordingly.

• Responsible for: heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e.: SharePoint, Adobe Connect, Skype Webex, Video Conferencing).
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
• Light project management.
• Create and prepare routine presentations/memos/reports for department.
• Coordinate with P&O / Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts.
• Highly proficient in all administrative support skill, Office Management Set-up; Req to Pay, Concur, MS Office.
• May be responsible for composing correspondences and communicating information on behalf of manager.
• Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve admin processes. Function as lead admin within the department.
• Maintain and distribute Department Onboarding materials and equipment as appropriate.
• Management of department specific MS Teams folder(s).

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

• High School Diploma is required.
• 5+ years of administrative experience is required.
• Ability to prioritize duties while working for multiple executives; manage and prioritize calendar requests to ensure optimized daily, weekly and monthly schedules is required.
• Excellent planning and organizational skills are required.
• Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, and PowerPoint is required.
• Experience in using Adobe Acrobat and other software to create and handle multiple document formats including PDF files is required.
• Demonstrated ability to build collaborative relationships; superior interpersonal skills; excellent customer focus is required.

Desirable Requirements:

• Bachelor's degree or equivalent 4-Year university degree.
• Past experience supporting Marketing/Brand/Specialty or other HQ focused groups (something similar).
• Ability to navigate a matrix-organization.
• Ability to be resourceful, acquire information from the Intranet, learn new software programs quickly.
• A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures.

Why Novartis?

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!

Accessibility and reasonable accommodation

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] call +1 (877) 395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
East Hanover, NJ
Facilities & Administration
Full Time
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Senior Administrative Assistant, Adakveo and Promacta

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