Senior Administrative Assistant


Job Description

9 Billion! The amount Novartis invests in Research & Development. The Novartis Institutes for BioMedical Research (NIBR) is the innovation engine of Novartis, focusing on powerful new technologies that have the potential to help produce therapeutic breakthroughs for patients.

Responsible for providing administrative and project management support to Global Head, Portfolio Management & Learning (PM&L), Leadership Team and staff.

• Arranging meetings, scheduling appointments and managing complex calendars
• Organizing travel plans and preparing expense reports
• Managing office supplies, requesting purchase orders, ordering food for large meetings, and budget management
• Designing and updating SharePoint site and websites
• Maintaining working knowledge of relevant Novartis policies and procedures; may act as a source of information on organizational policies and procedures
• Setting up and managing filing system as appropriate (e.g., contracts, in-voices, purchase orders etc.)
• Providing project management support as appropriate, such as supporting PM&L in monthly project reporting and meeting minutes

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

• Bachelor's Degree is required
• 5+ years of relevant experience is required
• Excellent interpersonal and communication skills to work in a professional manner with people, both internal and external, across several management levels
• Project Management experience desirable
• Able to work independently and contribute as an effective team member; be able to handle several projects in parallel
• Proactive in anticipating needs and thinking beyond the guidelines provided; be self-motivated, curious and a fast learner
• Must have sound judgment; be well-organized with a strong emphasis on attention to detail; accuracy and adherence to deadlines in a fast-paced environment is essential
• Follow through on expectations, with minimal supervision
• Strong competency with Microsoft Office (Word, Excel,) in a PC/Windows environment and experience with databases. Knowledge of Outlook, Sharepoint, and PowerPoint a plus

Why Novartis?

769 million lives were touched by Novartis medicines in 2020, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!
Cambridge, MA
Facilities & Administration
Full Time
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Senior Administrative Assistant

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