Executive Business Partner (1 of 3)

Nov 02, 2021

Job Description

1 purpose to reimagine medicine to improve and extend people's lives! We use innovative science and technology to address some of society's most challenging healthcare issues. We discover and develop breakthrough treatments and find new ways to deliver them to as many people as possible. We also aim to reward those who invest their money, time and ideas in our company.

Novartis is currently hiring an Executive Business Partner (EBP) who will be part of a “pool of support” that will serve as the point of contact for the whole regional LACan Pharma organization for everything related to the management of the workplace, projects of different nature and the administrative needs of the regional office.

The EBP will have the ability to work with different executives and tasks while being responsible for the delivery of administrative, technical, and planning activities that require the interaction and involvement with stakeholders and vendors in a local, regional or global context.

The EBP will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with minimal supervision ensuring an excellent customer experience for the regional LACan organization.

This role will be located at the LACan Regional Office in Miami, FL.

Your key responsibilities:
• Coordinates with stakeholders and third parties/vendors for the flawless execution of multiple projects and tasks
• Provides end to end support to executives on travel plans and expenses reports, visa and immigration assistance where needed; Maintains executive’s appointment calendars by planning and prioritizing meetings, conferences, teleconferences; Serves as the point of contact between the executives and internal or external colleagues as well as with regional stakeholders and global assistants’ groups
• Provides support to the entire LACan Pharma organization informing, advising and supporting the team and associates on general topics related to office processes, guidelines, services and general administration – builds capabilities to make them independent/ self-sufficient where possible
• Secures information and ensures that all the tasks assigned are completed according to the different compliance regulations and regional policies
• Ensures the continuity and smooth-running of the office working with internal and external clients and vendors (E.g. office cleaning, security, badges, etc.). Anticipates office needs and expedites purchase orders when necessary to ensure inventory of office supplies
• Assist in the execution of projects, involving all relevant internal stakeholders and ensuring technical feasibility
• Proactively supports the team to organize and coordinate special events for the office
• Supports the PEC team on the planning of their different meetings and special events ensuring the correct organization and tracking providing follow up on the executive’s absence. Can also take minutes of important meetings and follow up on actions when required
• Represents the executive and the LACan region in certain forums such as Health & Safety serving as the main points of contact for the entire regional office
• Supports the executive team to onboard new joiners making sure that all onboarding tasks and requirements are completed
• Provides executive support to the senior leaders producing reports or presentations, collecting data to analyze information, and planning on their virtual, onsite or offsite meetings

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

What You’ll Bring to the role:

• A minimum of a high school diploma
• 3+ years’ experience in executive assistance, project management or customer service
• Curious, disruptive and out of the box thinking
• Customer obsession; tenacity and problem solving
• Project management and event coordination
• Proficient in using all Microsoft Office software products, including email (Outlook), Word, Excel and Power Point.
• Project management experience
• Solid organizational skills including attention to detail and multitasking skills
• Excellent written and verbal communication skills; Detail oriented and organized
• Self-motivated, proactive, and forward-thinking; Diplomatic and tactful; Maintain a positive attitude and willingness to work with all office members at all levels of the organization

• Bachelor’s degree preferred
• Experience working for multi-national pharmaceutical industry preferred
• Spanish as a second language preferred

Why Novartis?

769 million lives were touched by Novartis medicines in 2020, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!
Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network
Miami, FL
Facilities & Administration
Full Time
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Executive Business Partner (1 of 3)

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