Senior Administrative Assistant

Oct 11, 2021

Job Description

In the next five years, Novartis Pharma expects up to 10 product launches, and if serving patients is your passion – this may be the place for you! Today, patient access is one of the most important elements of the healthcare ecosystem, and our success translates directly to helping patients achieve their health objectives. Join us in this essential and exciting work, and make your contribution to the most talented Managed Markets team in the U.S.

Primary role is to support, the VP of Account Management, Pricing & Contracting Strategy and other leaders within the US Managed Markets organization.

Successful candidate must be a team player who can handle multiple assignments in a fast-paced environment with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions, anticipate needs of manager. Candidate must have excellent attention to detail. Candidate must be able to anticipate requirements and plan accordingly.

• Responsible for: heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e. MS Teams, SharePoint, Adobe Connect, Video Conferencing).
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
• Create and prepare routine presentations/memos/reports for department.
• Create and track purchase orders.
• Coordinate with HR / Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts.
• Highly proficient in all administrative support skills:(i.e. Office Management Set-up; Req to Pay, Concur, MS Office).
• May be responsible for composing correspondences and communicating information on behalf of manager.
• Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve administrative processes.

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

• High School Diploma is required.
• Associate's Degree or Bachelor's degree or equivalent 4-Year university degree is preferred.
• 7+ years of relevant administrative experience is required.
• Past administrative experience supporting Associate Director level and above roles is required.
• Ability to prioritize duties while working for multiple executives is required.
• Excellent planning and organizational skills are required.
• Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, PowerPoint, and MS Teams is required.
• Experience in using Adobe Acrobat and other software to create and manage multiple document formats including PDF files is required.
• Ability to manage and prioritize calendar requests to ensure optimized daily, weekly and monthly schedules is required.
• Demonstrated ability to build collaborative relationships; Superior interpersonal skills; excellent customer focus are required.
• Ability to navigate a matrix-organization is preferred.
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly is preferred.
• A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures is preferred.

Why Novartis?

769 million lives were touched by Novartis medicines in 2020, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!
East Hanover, NJ
Facilities & Administration
Full Time
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Senior Administrative Assistant

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