Shipping and Receiving Specialist

Oct 13, 2021

Job Description

769 million. That’s how many lives are touched by Novartis products globally. And, while we’re proud of that fact, in this world of digital and technological transformation, we must ask ourselves this: how can we continue to improve and extend even more people’s lives?

The Shipping and Receiving Specialist is responsible for keeping GMP records of all products shipped and received. Provides materials to the production team and finished goods to couriers with correct labels in a timely fashion, and in accordance with local AAA site procedures and policies. Ensure maintenance of appropriate inventory levels at the production site.

General responsibilities will include but are not limited to the following:
• Receives incoming materials/prepares materials for shipment. Perform all warehouse operations including, but not limited to material movements, ERP transactions and GMP.
• Performs all duties associated with operations in support of manufacturing and quality control.
• Identify inventory discrepancies by performing periodic inventory counts.
• Works closely with other parties to complete projects such as Standard Operating Procedures, Scopes of Work, Training, and other assorted tasks along with direct customer interfacing relative to job functions.
• Interfaces directly with the finance department, purchasing lead, facility managers etc. to help procuring lab and manufacturing supplies and material.
• Interfaces with Quality Assurance as required, support any investigations related to deviations, and contribute as needed to quality continuous improvement activities
• Utilizes computer systems to reconcile and track materials: MS Dynamics 365, UPS, FedEx, etc.
• Modifies, designs, and maintains quality metrics and key performance indicators.
• Meets revenue, safety, performance and quality goals and objectives.
• Provides exemplary customer service to other departments.
• Collaborates with rest of facility team, as well as AAA corporate functions and other facilities
• Verifies quantity, weight, and conformance of materials according to IATA and internal quality standards

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

What you’ll bring to the role:

High school diploma or GED required; Associates degree or undergraduate degree in business or science related field is preferred.
• 5+ year experience in similar role
• Strong communication and presentation skills
• Knowledge of Information Access and System ESS; proficient Microsoft Office and computer skills
• Excellent Customer Service Skills; displays a professional can- do attitude
• Knowledge of procurement/Inventory management systems and procedures
• Ability to perform duties with the highest regard for safety, quality, and site protocols/policies/procedures
• Must be able to work in flexible schedule
• Cross Referencing skills
• Must be exceedingly flexible, forward- thinking, motivated, and have the ability to act independently

Why Advanced Accelerator Applications (AAA)?

Thousands of people die of cancer around the world every day. At Advanced Accelerator Applications (AAA), a Novartis company, our mission is to transform lives through radioligand therapy in nuclear medicine to fight several leading types of cancer. How will we continue to be on the cutting edge of medicine?
We believe new groundbreaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity, and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!
Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:
Millburn, NJ
Technical Operations
Full Time
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Shipping and Receiving Specialist

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