Project Manager CME & Assistant

Project Manager CME & Assistant
As part of Novartis you are committed to helping realizing your potential and being part of a remarkable employee community. You will work with talented individuals - experts in their field - and be inspired by some of the best leaders in the industry. This is a role waiting for you to put your own stamp on it.

Your responsibilities include, but are not limited to:
- Project Management: Pro-actively plans for future CME Customer Engagement projects (national, regional/Cluster and international level) in close alignment with the appropriate (internal and external) stakeholders for the Oncology Business Unit (OBU)
a. International Congresses & Preceptorships: Supports the Business Unit through preparation and delivery of Novartis Oncology Switzerland (NOS) international congress and/or national presence, including NOS and customer participation, congress registration, NOS lounge setup, dinners and all travel arrangements.
- Coordinate external providers and internal participation, and serve as single point of contact for event-related queries from internal and external customers and suppliers, and provide travel logistics as required
b. E-Congresses: Defines, plans and implements new CME formats for the OBU in close alignment with relevant stakeholders (Business Franchises and Medical Affairs; license agreements, location and registration process, coordination with external providers)
c. OBU projects: Responsible for project related operational tasks, eg OLT Newsletters in collaboration with other support functions, customizing reports by collecting data from variable sources, Townhall slide support, contract archiving oversight and general process augmentation, regular organizational temperature checks (Motivational Analysis).
- Support OGM and eOLT: Provides administrative support to the Oncology General Manager and the extended Oncology Leadership Team (meeting set ups and invitations, calendar update and coordination, team events, organize offsite meetings with social events, organizes trips and books flights), prepares agenda, sends invitation for monthly meetings, attends these meetings and writes minutes
- Marketing: Supports both the Rare and Cell & Gene Franchise with coordination and execution of the Tactical plan & Budget (e.g. Purchase Orders, advertising campaign, coordination of various projects together with agencies and suppliers). Ensures material shipment to warehouse and maintain inventory records, provides administrative support (congresses, meetings, Advisory Boards and contracts)
- Reporting Dashboards: Responsible for delivering monthly updated management and / or commercial team information in collaboration with PLS
- Bachelor in business degree or equivalent education
- German: fluent (spoken, written) English: fluent (spoken, written)
- IT skills: at ease with Outlook, Word, Excel, PowerPoint - Communication: Provides continuous, up to date and accurate feedback to the business on the status of all congresses and events, including customer participation, cost engagements and savings potential, reporting to business franchise and company management.
- Cross-functional collaboration: interacts with all internal and external stakeholders such as agencies, marketing, sales management, sales reps, finance, etc. and maintains the corporate image in the interest of Novartis Interpersonal skills: the ideal candidate should be a team player, demonstrate an ability to learn quickly, be capable of undertaking new tasks and new projects with relative autonomy and minimal supervision and be open minded.
- Customer and quality focus: places highest priority on internal and external customer satisfaction in the delivery of task.
- Anticipates obstacles and rapidly proposes workable alternatives
Novartis Pharma Schweiz AG
Facilities and Administration
Full Time