HR & Legal Assistant, Sandoz APAC

HR & Legal Assistant, Sandoz APAC
Job Purpose:
Support the Head of HR for Asia Pacific in the Sandoz Department.

Key Responsibilities
• Provide operational HR support to the Regional Head of Human Resources.
• Ensure the upkeep and maintenance of the Talent Management System platform
• Support various client groups with projects
• Take active part in strategic HR initiatives
• Support coordination and implementation of projects within the HR department
• Support projects on a continuing basis HR Systems
• Gather information to update and manage the systems effectively and efficiently
• Maintain and ensure the data integrity within HR Core, ePMP and TMS
• Update and manage HR Core, ePMP, TMS and FirstPort
• Gather reports from FirstPort
• Ensure timely administration rights are provided for new hires
• Conduct training for new hires on HR Core and TMS Consolidating of Reports
• Consolidate HR Dashboard from the various countries on a monthly basis
• Analyze and provide recommendations based on HR Dashboard submissions
• Extract, consolidate and analyze information from FirstPort
• Retrieve reports on salary costs and ensure compliance of the information with country HR reports
• Consolidate Quarterly HR Reports and set up VC with various countries Recruit-ment/Selection
• Coordinate recruiting processes between potential candidate and interviewers
• Recruitment related activities
• Responsible for recruitment coordination with local HR
• Manage induction and on-boarding events Secretarial
• Plan Travel calendar for Head of HR for country visits within APAC
• Confirm agenda for Head of HR for country visits within APAC
• Schedule regular conference calls for Head of HR with various countries
• Manage the Travel schedule of Head of HR
• Plan flights for Head of Legal and Compliance APAC
• Coordinate logistics and necessary arrangement for HR APAC and Compliance and Legal APAC HR Policies for Singapore Employees
• Organize and coordinate on-boarding of new hires
• Ensure HR processes such as PMP, TMS and OTR policies are properly explained to the new hires
• Ensure properly and timely announcement of new hires Demonstrate behaviours in accord-ance with Novartis Core values.

This Job Offers:
• Regional scope of responsibility
• Opportunity to become a cultural ambassador
• Ownership of processes, driving standardization and continuous improvement initiatives
• Opportunity to become a Regional Topic Expert and trainer
• Participation on regional and global projects
• Cross-functional development opportunities

Why consider Novartis?:
927 million. That’s how many lives our products touched in 2017. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?

We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.

Join us and help us reimagine medicine.
Novartis are an equal opportunities employer and welcome applications from all suitably qualified persons

• Candidate must possess at least a Bachelor's Degree in Business Administration or relevant
• Candidate must possess Minimum 7-8 years of secretary experience in multinational, preferably in fast path environment.
• Excellent computer skills in Advanced Microsoft Word, Excel, Powerpoint and Lotus Notes Competencies
• Written communication skills Very organized and structured Entrepreneur Results oriented Customer oriented Autonomous
Facilities and Administration
Full Time